Malam ni test subjet Management of Record center.
Semalam baru saja buat presentation+submit assignment.
Jom study dengan saya..
Chapter 1.
Record center a building or part of building designed or adapted for low cost storage, maintenance and communication of semi current record pending their ultimate record disposal.
That have 3 types of record: Current record, semi current record and non current record. Current record also know as active record. It regularly used. The location is registry and record office. Semi current also know as semi active record. It infrequently used. The location is record center. Last is non current record or non active record. It no longer needed. The location is archive.
Appraisal: The process of determining the value of record for future, for whatever purposes and the length of time fr which value will continue. Also known as evaluation, review and selection.
Action date: The date when record are scheduled to be removed from a RC either permanent, review and destruction.
Action category: The category of action when record are scheduled to be removed from RC either permanent, review and destruction.
Legislation of record management.
-National act archive/act 629
*disposal of public record
*record disposal scheduled
*deposit of record
*return of public record
-Circulation letter and instructions
*Surat perkeliling am bil 1/1070
*surat perkeliling am bil 23/72
*surat perkeliling am bil 1/1997
*arahan perkhidmatan (bab3,4,5,6)
*the evidence act
*the companies act
Chapter 2
Function of record center
- Received and administer all record in whatever format, that are retired from current record system.- Provide reference services until the date of their disposal
-Dispose all the records according its disposal schedules and plan
-As an information center for the creating agencies
-Provide security for the records
Activities and services offered in Record center
-Preparing record for storage-Executing and maintaining control and retrieval system procedures (including checking transfer list, filling etc)
-Completing statistical information
-receiving and carrying out requests for information or records
-implementation of retention and disposal schedules.
Chapter 3
Characteristics of Record center
-Security-security and access
-efficiency
-economy
Security: custodial and environmental security..
Custodial
-the high level security must be maintained in and around record center
-everyone in record center should identifier
-visitor should wear temporary identification card
-only authorized person allowed to access the records
-spare key should be kept in the other location.
environmental security
-record center should be isolated from any dangers such as flood
-alarm should be tested regularly
-disaster plan should be review and tested
Security and access
-the boxes should carry no marking that give a direct indication of their contents
-the contents of the boxes are not easily to identifiable from the outside of the boxes.
-records should be stored in randomly selected location
-classified records must be kept in accordance with general rules
-only authorized person are allowed to get access to the record
Clean and orderly
-Rc should be cleaned, dusted and inspected on a regularly basis
-record must be protected form damaged, dirt, insects or infestation by mould
-no one should be allowed to eat, drink and bring food.
-smoking must be prohibited at all time.
Efficiency and economy
-every record held in rc should be retrievable quickly and easily
-record should be disposed according to a predetermine disposal schedule
-always maintain in a very high quality to ensures the records are protected from hazards of being lost and misplaced.
-record are will organized so as to able to identify and retrieve record efficiently.
- must maintain in a low cost budget: space in rc must less than in active office building. the building is less expensive than in active office building.
Planned of thee basis of calculation made of relevant factors such as: the quality of backlog records, the rate pf the creation of new records, legal requirements.
Sumber note: management of record center(IMD224)
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